HVCA Meeting Minutes
Date: March 31, 2025
Time: 7:02 PM – 8:05 PM
Called to Order By: Brian Davies
Treasurer’s Report
- The $20,000 Certificate of Deposit (CD) earned $500.33 in interest.
- $15,000 was reinvested for another six months.
- A brief discussion was held regarding the original Board resolution from the easement sale. It was confirmed that the funds were designated for capital improvement projects, not routine maintenance.
Architectural Approvals
- 8306 Summerset – Tree removal approved
- 8615 Deer Brook – Driveway and patio replacement approved
Maintenance Updates
- Trail light behind 8305 Summerset has been repaired.
- Current punch list includes:
- Bridge inspections
- Seasonal trimming
- East/west entrance signs
- Lock/latch on hearth door
- Tuckpointing on hearth door
- Review of drainage project on the north end of the park
- Homeowners are encouraged to submit maintenance concerns via the website form.
Dues Delinquencies
- Dave Roose volunteered to personally contact delinquent owners.
- As a result, all but three owners became current.
- The remaining three cases were filed in small claims court on February 11, 2025:
- Total delinquent years: 7
- Total claim amount: $1,652.62
- Additional fees: $250 attorney fee + $150 court filing fee per resident
- Court date scheduled for: April 29, 2025
- HVCA covenants and Indiana law permit full recovery of past dues and collection costs.
- One resident has since paid $488.22 but still owes $400 in court-related fees.
General Discussion
- Consider bringing back neighborhood street parties.
- Ben Price presented updates on the new community website.
- Ben also shared progress on the community library, to be installed later this spring near the playground.
- The Presidency and several Board positions (odd-numbered districts + District #4) will be up for vote this summer.
- Homeowners are encouraged to consider serving on the Board.
Meeting Adjourned: 8:05 PM